Do you love to collaborate and help businesses thrive? At Qualis as a Fleet & Depot Co-ordinator you will support the operation teams in delivering a high-quality service to our customers. 

To provide a highly organised and efficient service to over 100 vehicles / plant across our maintenance and grounds service. The role will also include co-ordination and facilities management of our operational base in Loughton.

This exciting opportunity will be based in Loughton, Essex. You will join us on a fixed term for 1 year to cover family leave on a full-time basis working 40 hours per week. The salary will be £25,400 to £30,000 per annum. 

You will also receive other benefits including: 

- Opportunity to earn a performance related cash bonus of up 15% of salary

- Pension scheme contributions set at 7% of salary

- Life Insurance cover at 4 x your annual salary

- Private healthcare

- 25 days a year holiday, plus bank holidays

Your role and responsibilities:

1. Co-ordination of a fleet of over 100 vehicles and plant to include:

· Liaising with drivers and booking in repairs, services and MOTs

· Ordering and issuing new vehicles to include racking and livery

· Liaising and progressing insurance claims and assessing reports from insurance provider and fleet management provider, FMG.

· Monitoring and identifying damage, faults and high mileage via fleet checks.

· Undertaking annual driver licence checks

· Monitoring driver training requirements.

· Working with H&S to ensure safe working for our operatives.

· Maintaining an up-to-date fleet list to include status and drivers of all vehicles.

· Using available data to produce reports on vehicle usage including fuel and number of repairs

· Liaising with service providers such as Northgate and EFDC fleet team

· Arranging and completing full fleet checks.

2. Co-ordination of the depot to include:

· Co-ordinating repairs and cyclical maintenance to the depot

· Undertaking H&S checks on a weekly basis in and around the depot

· Liaise with the freeholder of the building

· Provide a high level of communication with staff around cyclical testing, works to the depot and general updates.

· Monitoring the cleaning service to ensure a good standard is achieved

· Ensuring tea, coffee and milk is available

· Liaise with the ICT team

· Maintain a tidy and efficient environment

· Work with the Managing Director around any specific office re-design schemes

· General administration duties as required

What you will bring to the team:

Knowledge and skills:

· Good communication and interpersonal skills

· To maintain an effective and professional approach at all times

· Work collaboratively with colleagues, other staff, customers and partners to provide efficient and effective services

· Ability to analyse data

· Great organisational skill and the ability to co-ordinate with people effectively

· Good working knowledge of ICT systems

· Eye for detail and an analytical and logical approach

· Excellent MS Office skills

Qualifications and experience:

· Relevant qualification or equivalent working experience

· Previous experience in fleet or facilities management

· General administration

Your team:

You will join a team where you will feel supported, trusted, and appreciated. Our existing team have a wide-ranging background and knowledge but most importantly, appreciate the unique skills and passions that each co-worker brings to the team.